Clasra module
Exam Management and Report Cards for Ghana Schools
From exam timetable to printed report card, Clasra handles the entire results cycle so your staff spend less time on data entry and more time on what results actually mean.
The school problem this solves
Producing report cards in Ghana typically involves teachers submitting handwritten score sheets, administrators re-entering data into spreadsheets, and headmasters signing off on stacks of printed cards — a process that takes days, introduces errors, and delays the information parents need.
Core capabilities
- Schedule exams with dates, subjects, and sitting arrangements
- Teachers enter scores directly — no paper submission step
- Automatic calculation of total scores, averages, and positions
- Apply Ghana's standard grading scales or configure school-specific ones
- Generate formatted report cards ready for printing or digital sharing
- Include remarks, teacher comments, and headmaster signatures on reports
- Maintain a searchable archive of all exam results by term and year
How the workflow operates
The administrator creates the exam in Clasra, assigns subjects and dates, and opens scoring for teachers. Each subject teacher logs in and enters scores for their class. Clasra calculates totals, positions, and grades automatically. The headmaster reviews and approves the batch, and report cards are generated — either for printing or for secure sharing with parents via the parent portal. The entire cycle that once took a week can be completed in hours.
Who benefits
Administrator
Eliminate the error-prone re-entry of handwritten score sheets — teachers enter directly and the system handles calculations.
Teacher
Submit scores from anywhere, review your class's performance distribution, and add personalised comments to report cards.
Parent
Receive a clear, professional report card that shows not just grades but how your child ranked and which areas need attention.
Relevance for Ghanaian schools
Clasra's grading system supports Ghana's standard letter-grade and point-score frameworks used across basic and senior high schools, including the combined SBA-plus-exam weighting required for end-of-term reporting.
Related Clasra modules
- SBA and Continuous Assessment Management for Ghana Schools
- Student Performance Analytics for School Leaders
- Academic Management for Ghanaian Schools
- Parent Communication and Engagement Portal
Explore guides on Clasra Resources and the Clasra Blog.
Frequently asked questions
Can we customise the layout of the report card?
Yes. Schools can add their logo, adjust what sections appear, and include custom remarks fields so the report card reflects the school's identity and reporting style.
How does Clasra handle the combination of SBA and exam scores?
You define the weighting (for example, 30% SBA and 70% exam) and Clasra applies it automatically when generating final scores and grades — no manual calculation needed.
What if a teacher enters a wrong score?
Scores can be corrected before the headmaster approves the batch. After approval, corrections require an administrator override, which creates an audit trail.
Can parents view report cards online instead of waiting for paper copies?
Yes. When the parent portal is active, parents can log in to view and download digital report cards as soon as they are approved and released by the school.
See this module in Clasra
Request a demo for your school, or call us on +233 537782941. Visit www.clasra.com.
