Clasra module
SBA and Continuous Assessment Management for Ghana Schools
Keep SBA records accurate, up to date, and ready for inspection — without the bother of separate mark sheets, last-minute collation, or lost exercise books.
The school problem this solves
School-Based Assessment is a continuous process, but managing it in most Ghanaian schools is anything but continuous. Teachers keep marks in different notebooks, collation happens in a rush at term-end, and the results often cannot be traced back to the original assessment if questions arise.
Core capabilities
- Record class exercises, tests, projects, and homework scores throughout the term
- Configure SBA components and weights to match GES guidelines
- Calculate running totals and SBA averages in real time
- Teachers can enter scores on mobile devices immediately after assessments
- Produce SBA summary sheets that meet standard GES reporting formats
- Flag missing or incomplete SBA records before term-end processing
- Store assessment evidence links for inspection and audit readiness
How the workflow operates
At the start of the term, the administrator configures the SBA components for each class level — typically class exercises, homework, group work, and tests, each with a defined weight. As teachers conduct assessments, they enter scores into Clasra in real time. Running averages update automatically, and teachers can see at a glance which students are missing records. At term-end, the SBA totals feed directly into the exam results module for final grade calculation.
Who benefits
Teacher
Record marks immediately after an assessment on your phone instead of writing them down and entering them later — which often means never.
Administrator
Track SBA completion across all teachers and classes to ensure no student reaches exam time with incomplete records.
Headmaster/Headmistress
Walk into any inspection with organised, timestamped SBA records that demonstrate your school's continuous assessment practices.
Relevance for Ghanaian schools
The SBA framework in Clasra is built around the continuous assessment model promoted by GES for basic schools and the WAEC-aligned SBA requirements for SHS students, ensuring the data structure produces records that meet expected standards during school reviews.
Related Clasra modules
- Exam Management and Report Cards for Ghana Schools
- Curriculum Tracking Aligned with Ghana's NaCCA Syllabus
- Student Performance Analytics for School Leaders
- Academic Management for Ghanaian Schools
Explore guides on Clasra Resources and the Clasra Blog.
Frequently asked questions
Can different class levels have different SBA configurations?
Yes. You can set up separate SBA component structures for different grade levels or subjects, so Basic 1 and JHS 3, for example, can have entirely different assessment frameworks.
What if a student was absent for an assessment?
Teachers can mark a score as absent or excused, and Clasra will flag it so administrators can apply the school's policy — whether that means a makeup score or a zero — before finalising the term record.
Are SBA records visible to parents?
Running SBA scores can be made visible in the parent portal if the school enables this, giving parents ongoing visibility into their child's continuous assessment progress.
How does Clasra prevent teachers from submitting SBA scores after the term deadline?
Administrators can set submission lock dates. After the deadline, new entries require an override from a supervisor, and all changes are logged.
See this module in Clasra
Request a demo for your school, or call us on +233 537782941. Visit www.clasra.com.
